How to scan, sign and share documents from your phone

Docusign screenshot

Signing documents is easier than you think.
screenshot: DocuSign

There are some tasks that would never be appropriate for a smartphone — serious video editing and serious spreadsheet, for example — but there’s a lot you can do on these pocket devices, including scanning, signing, and sharing documents without having to go near a computer or printer. .

Whether you’re on Android or iOS, there are quite a few built-in options to try, as well as plenty of third-party apps that you can turn to for the job. Whatever you may be dealing with, whether it’s a job application or a form from your child’s school, you can take care of everything digitally, quickly and with Minimal fuss.

Built-in options

If you are using Android, Then most likely Google Drive came pre-installed on your smartphone: you can scan documents through the application by clicking + (plus) then Survey: You will need to frame the document in question using the phone’s camera, and it will then be stored in your Google Drive account as a PDF file.

What you can’t do right now in Google Drive or Google Docs is electronically sign documents, not without a third-party plugin (see below for some examples). The advantage of eSignature is Currently in betabut until then it is only available to users who pay for a Google Workspace account.

Google Drive screenshot

Google Drive will scan documents for you.
screenshot: Google Drive

share is, naturally, well cared for. You can share a document from within the Google Drive app by tapping the three dots next to the file and selecting Involved—This will give other people access to the file inside your Google Drive account. You can also choose Send a copy From the same menu to send a PDF file through any application on your phone (e-mail application or instant messaging program for example).

For those of you on the iPhone, there is Scan and sign Features Built in Files app (and Notes app, if you want an alternative). From the files, tap browse And the On my iPhonethen tap the three dots in the upper right corner and select Document scanning: Align the pages you want to scan in the viewfinder, and they will be saved as PDF files on your device.

Screenshot of Apple files

You can manage multiple signatures on your iPhone.
screenshot: Apple files

To sign a document in iOS, tAP Inside the Files app, then tap the pen icon (bottom right). You can then Either use your finger to scribble your mark, select the signature icon (the pen writes in a square) to create a new digital signature or use an existing one: tap somewhere on the document, then + button (plus), permission Add signature. When you’re done, tap he did.

to share From within the Files app very simple. Press and hold a document, then choose Involved From the menu that pops up: You can send the document via an app on your phone, transfer it to another device via AirDrop, put it somewhere in the cloud, and more.

Third Party Applications

There are plenty of third-party apps out there about document scanning, signing, and sharing, as you might expect – although they’re all different in terms of the tasks they focus on. at most And what other features are being rolled out as well. You may already have one or more of these apps installed on your smartphone, and they are all free to install – although some require in-app purchases for some premium features.

dropbox (AndroidAnd the iOS) is best known for its cloud storage and file sync, but it also includes a document scanner. Scanned documents are saved as PDF files and stored in your cloud locker, and from there, You can share it in many ways. Digital signature is also available, but only (for now at least) with PDFs on iOS: When you open a file, tap the open icon (arrow inside a box), then choose Add text or signature.

Dropbox in Acrobat screenshot

Dropbox can link to Acrobat, but it also lets you sign PDF files directly.
screenshot: drop box

HelloSign (AndroidAnd the iOS) is now owned by Dropbox and runs signatures within the Dropbox iOS app – if you want something a bit more independent, or something that runs on Android, you can use this separate app. Scanning, signing and sharing are supported, and there are tools to manage multiple signatures on the document.

Then there is DocuSign (AndroidAnd the iOS), which is an app very dedicated to helping you digitally sign documents (as its name suggests): to this end, Provides the ability to create and manage multiple signatures. There is a built-in document scanner if you need it, or you can import a file from another source, and you can share completed documents with any other app on your phone, very.

Screenshot in Acrobat

Signature options are available in Acrobat Reader.
screenshot: Adobe Acrobat

Acrobat Reader (AndroidAnd the iOS) is Adobe’s veteran PDF management tool, and the current mobile version From the app it can handle scanning, signing, and sharing PDF documents (although a separate app, Adobe Scan, is required for the first step). Everything is meticulously processed, and there are many useful sharing options—you can allow others to comment on the file as well, for example.

When it comes to ease of use, JetSign is hard to beat (AndroidAnd the iOS). Signatures, dates, and other text can be dropped into a PDF with just a few clicks, and there’s a great deal of flexibility in every aspect of the app – from how your signature appears on the page to how you share files with other people. Final documents must be exported as PDFs, but you can import files in a variety of formats (including Word documents).

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